More or less

More or less

People often use the saying “less is more” when they want to convey the idea that simple things are more effective than things that are fussy or cluttered.

We usually attribute the phrase to the architect Ludwig Mies van der Rohe (1886-1969), but it was was first used in a poem by Robert Browning, published in 1885. I don’t suggest that you read this poem because it’s very long and rather boring. Clearly, Browning did not take his own advice. Mies van der Rohe, on the other hand, was a master of minimalism before they even invented the term.

If you are a regular reader of this blog, you know that I’m a strong supporter of making things less complicated. I think that simple things (especially reports and other documents) are more elegant and easier to understand, but this doesn’t mean that everything needs to be reduced to the lowest common denominator. It’s okay for writing to be nuanced and even quite detailed if it gives the reader a clearer picture of what you are trying to say.

Writing is about clarity. The aim is to get your message across in a way that is accessible, but also appropriate for your audience. You need to make sure that you aren’t talking down to people. This means that using technical terms could be ok, and acronyms might not need to be explained, but you still need to remove information that is extraneous or irrelevant.

No-one needs extra words if they aren’t adding value.

But how do you work out what information is valuable and what isn’t? Here are some suggestions…

  1. Think about your audience. What do they already know? What needs to be explained?
  2. Ask yourself if the information is adding to the story, or is it just interesting to me? For example, I included a lot of information about Mies van der Rohe in an early draft of this post and then decided that I should just add a link. I figured that if you’re interested in learning more about him, you can just follow the link. This leads me to my third bit of advice.
  3. Give readers a choice. You are always going to have readers who like lots of detail, so you need to cater to their needs. This might mean adding an appendix to your report or including links to relevant documents. Just because you want your info uncluttered doesn’t mean that other people have the same requirements. They might want more, so make sure you give them options.

If you’re interested in improving your reports, can I suggest you check out this post by Chris Lysy, an incredible evaluator, cartoonist and designer.

Where’s the evidence?

The media has been gleefully reporting a story about the “I Quit Sugar” author Sarah Wilson saying that she no longer thinks that abstaining from sugar is a good idea or necessary for optimal health. She said that she now eats cake and drinks wine every day. (Good on her, I’m all for that). One article quotes Sarah as saying that she never advocated that people should give up sugar (a strange claim, given the title of her book) but also highlights the fact that it’s really the readers of her book who might be feeling a little foolish now. They swallowed her ideas without ever considering the evidence or the veracity of her claims.

I know plenty of women (yes, it’s nearly always women) who advocate giving up all sugar, including fruit, in an effort to lose weight/be healthy and in truth, I can’t argue with them because no sugar diets do, in fact, work. All restrictive diets work in the narrow sense that if you eat a very small range of foods, you will lose weight. The question should really be about whether this is good for you in the long run.

It’s a bit like doing an evaluation of a social experiment (perhaps something like cashless card for people in remote communities). You can see that although something might “work” in the narrow sense, it could equally have a very negative impact on the wider community. It could damage the self-esteem of people in the community and make them feel more stigmatised and this in turn could lead to a range of other social issues. My point is that if you focus your evaluation just on “what works” you might very well miss evaluating the broader impacts of a program.

In Sarah Wilson’s case, she might have helped people lose a lot of weight, but their lives might have been infinitely sadder and more desperate after they gave up on cake, wine and fruit!

I must admit that in the past I’ve been guilty of thinking that if I promoted an idea with the right amount of enthusiasm, I might convince people that I was right. It’s taken me a long time to understand that what people really want is some kind of evidence so that their hearts can align with their brains.

Here’s a practical example…

As long time readers would know, I’m an advocate of simple slides. This is mainly because I’ve been in too many meetings where the slides were so complex that they just confused the issue. The messages weren’t clear and the overall impact was lost. In my view, it’s much better to have some strong clear messages.

But one thing I didn’t realise was that me being passionate about simple slides simply wasn’t cutting the mustard. People thought that simple slides were only good if you had a simple message. They thought that they weren’t appropriate for grand ideas or complicated concepts. It wasn’t until I started to talk about cognitive overload that people realised that confusing people with complex slides was a real thing.

Your audience really can’t take in more than a few key messages no matter how passionate or eloquent you are. People want to believe you (especially if you are passionate)but they also want facts. They need a logical reason to believe that what you say is true so give it to them, but get your facts right.

Don’t be like the popular authors who rely on vague science, get your ducks in a row.

Post #3168: One-sentence reviews for the first half of 2019

Post #3168: One-sentence reviews for the first half of 2019

Thought I’d reblog this list for all of my readerly friends as I know how much you all love reading suggestions. There are some interesting titles on the list, some are already on my TBR, but others are new to me. I’m looking forward to reading “How to be a person in the world” by Heather Havrilesky as well as Curtis Sittenfeld’s collection of essays.

Red Cedar

Reads and reactions in brief since January 1st, 2019.

How to be Alone – Lane Moore
Essays. Lane Moore is youngish, funny, and figuring out her life. These essays are part of her process.

This House is Haunted – John Boyne
Novel. Forgettable. In other words, I read this in January and can’t remember anything about it.

How to be a Person in the World – Heather Havrilesky
Letters. Havrilesky is Ask Polly and this is a selection of her responses to people who write in asking for help. Compassionate and wise, with lots of tidbits to take away for those of us reading along.

Practical Magic – Alice Hoffman
Novel. Classic chick lit about the witches among us and their deeds committed in the name of love and escape. A quick read, fluffy.  

and also sharks – Jessica Westhead
Short stories. Loved these. Quirky and poignant. Would read…

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Read Harder 2016

If any of you readers are up for more of a challenge, here are some excellent ways to expand your reading habits. It’s not always good to stick to the same kind of book, that’s why book groups are such an excellent idea. They force you to read different genres and styles.

Books Can Save A Life

Have you heard about Bookriot’sRead HarderChallenge?

I thought it would be interesting to see which books I’ve read in these categories, since Ann Patchett just wrote about her own progress in making her way through the list.

I’d love to hear what you’ve been reading, too, so let us know in the comments. Book suggestions are appreciated and welcome, especially for those categories I’ve left blank.

commonwealthBy the way, Ann just released her new novel, Commonwealth. Many of you know she’s one of my favorite novelists, so I’ll be sure to get my hands on it as soon as I can.

True story, when Ann was a girl, one morning she woke up to find kids she didn’t know in the kitchen. Turned out, her mother had gotten remarried, and these were her new half siblings.

Ann has translated some of that strange family experience into a novel…

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Getting cosy

img_0606I’ve recently come across the Danish concept of hygge. In English it roughly translates as ‘getting cosy’ or more accurately the art of being convivial and relaxed. The Danes claim to have invented hygge (pronounced hoo-gah or maybe hue-gah) and it’s currently a very trendy thing.  There are nine new books available on the topic in the bookstores for Christmas.

Many of the books on how to do hyyge involve scented candles, open fires, chocolate, red wine and cake (all of which sound great to me) but on a more serious level, getting cosy is more about being kind and comforting to oneself. So whilst hygge is the trendy new thing and will result in many candles being purchased this Christmas, I must admit that I’m more than attracted to the idea of self care.

Self care is about being nice to yourself. Why wouldn’t you? It seems strange that we need to be reminded, but perhaps we do.

One of the nine books has been written by Charlotte Abrahams (definitely not a Dane) who writes…

“Hygge is about taking pleasure in the small things in life: having a cup of coffee; walking in the sunshine or spending time with loved ones. Hygge is about enjoying the moment and feeling content in that moment.”

It sounds very much like a rebranding of mindfulness, but it doesn’t sound like a bad idea.

Abrahams writes that hygge appeals to her because it’s not about denial, it’s about being generous with yourself as well as others. Of course being generous doesn’t mean overdoing the wine, the chocolate, or the cake, but it does mean treating yourself to a walk before work, or spending time with family and friends and generally easing up on yourself.

Hygge makes people nicer and happier. It’s about paying attention to what makes us feel open and alive and I can’t see how this could be a bad thing.

Here’s some more ideas on how to be more Danish.

It’s not about the money

After a long and difficult year I seem to have entered a deeply philosophical phase where I spend a great deal of time contemplating the circles of life, and of course, death.

I’ve just reached the place where I could find the strength to read ‘When breath becomes air”  – the story of Paul Kalanithi, a brilliant neurosurgeon whose life and career are ended prematurely by lung cancer in a cruel and wicked turn of fate.

It’s a disturbing read not only because it’s sad, but also because it makes you question why you are here, whether you’ve lived a good and meaningful life, and what you should do next, if you are lucky enough to be able to contemplate ‘next’.

In my case I’ve arrived at another turning point in my career, although in reality, that sounds too grand. It’s more like arriving at a bus station really. Just another decision point in a career that has changed direction many times but has ultimately been interesting and rewarding. I’ve been lucky to work with some very inspiring people over the years and I think I’ve made some useful contributions to various projects.

Now it’s time to contemplate a new direction. One which challenges and interests me, but doesn’t consume all of my energy and attention and doesn’t keep me awake at night worrying about what I should be doing to ensure that everyone in my team is feeling valued and engaged.

Ultimately the next step isn’t up to me, it’s up to the decision makers. People with the power to pick and choose who they want and what skills and experience they value. All I know is that for me, career choices are not about the money. They’re about what kind of contribution you can make and what you bring to the role. I like to think that I can spend the next few years doing something useful, but if I don’t get chosen for this particular role, then I’ll just create my own future.

Life is, after all, about choices. We can choose who we want to be, where we want to live, and what we want to spend time on.

when breath becomes air

What is lorem ipsum?

Lorem IpsumLorem ipsum is dummy text that is used in the publishing and graphic design industry to show where the text is going to be placed in a document, advertisement, or web page. It’s used to give people a feel for the layout of a page when the actual words (also called body copy) have yet to be written.

Lorem ipsum has been used since the invention of publishing in about 1500 and as you can imagine it both looks and sounds like genuine Latin. Contrary to popular opinion, lorem ipsum is not actually meaningless babble, but is a mixture of Latin words taken from a passage by Cicero (according to Richard Mc Clintock, a Latin professor from the University of Virginia).

Where do you get it?

The best place to get dummy text is from a dummy text generator. My favourite is Blind Text Generator. Not only does it generate lorem ipsum, it can also generate dummy text in a few other varieties such as far far away, which kind of sounds a bit like a passage from the Hobbit.

Here’s an example of far far away:

Far far away, behind the word mountains, far from the countries Vokalia and Consonantia, there live the blind texts. Separated they live in Bookmarksgrove right at the coast of the Semantics, a large language ocean.

It’s nonsense, but it’s funny.

Why is it useful?

A blind text generator is useful because you can specify the number of words or characters you need, as well as the number of paragraphs. You may not know exactly what it is you are going to say, but it can help you work out how many words you actually need. If you are constrained by space (and you often are), you can pop a few of these sentences and paragraphs into your layout and it will give you a pretty good idea of what you have room for and what will look good. By looking good, I mean you will end up with text that is big enough for your audience to read and doesn’t look squashed or uncomfortable. If someone else is writing the copy, you can let them know that you only need three or four sentences, for example.

Do you always have to go online to generate dummy text?

Some software programs have built-in text generators. In PowerPoint for example, you can generate text by typing =lorem(p,s) into a text box and pressing enter. The ‘p’ stands for the number of paragraphs and the ‘s’ is for the number of sentences you want. Here are some detailed instructions.

Try it, it’s fun.

Design principles in practice

Thomas BrownIt’s rare that you see such a perfect example of clarity, simplicity and design principles all coming together to such good effect. I stumbled on this website belonging to photographer Thomas Brown and was blown away by its perfect balance, restrained colour palette, and judicious use of white space.

As well as being simple and beautiful, it sends a very powerful message about his approach and the kind of work that he’s interested in doing.

Never stop learning

cropped-shutterstock_463036362.jpgWhen I started this blog many years ago my focus was on explaining the principles of design in plain English. I had just enrolled in a graphic design degree and I was really at the start of my learning journey in relation to design. I didn’t actually finish that degree, but it didn’t matter as I wasn’t planning to be a graphic designer and I already have quite a few degrees, so it wasn’t as if I needed another qualification.

My motivation was that I was developing presentations and I felt that my design skills were lacking. The subjects I completed were pretty good and helped me to understand all of the basic principles of design. It all fed my ongoing interest in clarity and communication. I still feel a bit bad about ditching the course, but on the bright side I’ve never for one moment stopped learning. In my view there’s nothing better than learning new things. Continue reading “Never stop learning”