One thing you can do to improve your writing

One thing you can do to improve your writing

A few weeks before I started my long leave, I was walking past a coffee shop on my way to work and I had an overwhelming desire to go in and order scrambled eggs and a large flat white and just sit outside in the sunshine watching the world go by.

It seemed like a much better option that going into the office and facing a barrage of emails and work requests, and it was at that precise moment that I realised that I was really a bit over going to work.

Every Monday morning I would sit at my desk and feel slightly overwhelmed at the big “to do” list in front of me, especially since many of the tasks seemed to be the same things that I’d been doing for the last few years, with very little impact.

I started to realise that perhaps I was just going around in circles, preaching the same sermon about the need to simplify projects, systems and services to a mostly deaf audience.

No matter how many times I tried to say that we were making things too complicated, it seemed that there was a strong desire for wordy inaccessible documents and for reports so obscure and protracted that only the most enthusiastic reader would ever make it to the end.

Making things simple and understandable has been my whole life’s work and in reality, it’s been a failure. People like things to be complicated. It looks impressive. It makes you seem smart.

It’s bad for the community, but really, who cares? Apart from the community of course.

Recently, my friend Sue sent me a link to the new strategic plan for our local Council. She had bravely tried to read it (and make sense of it) and was despairing about the poor writing, overuse of trendy meaningless terms and general inaccessibility of the document. It was obvious that although the stated purpose of releasing the draft document was to encourage “community consultation” it was written in a way that clearly prevented this.

We had an interesting conversation about whether these documents are written with the intention of being deliberately obscure, or whether the tendency to write like this is driven by ignorance, or just people thinking that this is what you are supposed to do. A combination of one or all of these I suspect.

My friend highlighted the extensive use of ‘weasel words’ (words that people use when they are trying to avoid telling the truth) and also sent me a link to the awesome bullshit generator which I love for its awfulness.

The tool is designed to generate bullshit for your next meeting, proposal or interview with your boss. You press the button and out comes a stream of unintelligible, meaningless phrases that sound oh so impressive but mean absolutely nothing. What’s really alarming is that I’ve actually seen some of these phrases used quite recently.

I know that writing is hard for many people. The rules of grammar are sometimes confusing and inconsistent, and many people feel daunted by the prospect of writing long documents.

But there’s one thing that you can do to improve your writing straight away.

Don’t try to sound impressive, just try to be clear.

Don’t fuss about your writing style. Don’t try to sound smart. Just say what you want to say.

Often when people write very wordy documents, I ask them to tell me (out loud) what they are trying to say. Unsurprisingly, they are often able to articulate that very clearly. Then I say, just write that down. What you just said was clear and concise, so just say that. It’s easier than you think.

Things I miss about being at work

Things I miss about being at work

I’m on a six-month sabbatical from work. This seems like a strange thing to say as we rarely use the term ‘sabbatical’ in Australia unless you are an academic or other high-flying type.

Most people in Australia would say they are taking long service leave, or they are having a long break (known here as leave without pay). There are very generous leave provisions for public servants in Australia and I’m grateful for that and the many other benefits of living in this sunny and clean environment, but I don’t want to sound too smug.

I thought I’d better check whether sabbatical was the right word to use and found that Dr Google describes it as…

“A break from work” during which employees can pursue their interests, like traveling, writing, research, volunteering or other activities (or even rest). During that time, the employee is still employed at their organisation, but they don’t need to perform their normal job duties or report to work.*

So yes, I’m taking the opportunity to pursue my interests (writing and research) and getting plenty of rest, but I’m not currently doing any travelling unless you count going to Kmart to buy some new slippers.

Many people have asked me if I wanted to cancel my leave given the Covid situation, but to be honest, I was grateful not to have to think about work when the whole pandemic thing started. I was too busy panicking and trying to figure out if we would survive (so far so good) and I was finding it extremely difficult to concentrate, so I was glad when my holidays started.

But now that things have settled down a bit and restrictions are easing; I’m starting to feel guilty about my lack of writing progress and general inability to start working on any of my lofty goals (making a podcast, writing a book, starting a newsletter).

I’m struggling with not being at work.

As well as missing my co-workers (who are very nice), I miss the tasks coming into my inbox – please read this report, please write a briefing note, please review these survey questions. At work you don’t have decide how to spend your day, the work comes thick and fast. Sometimes it’s something you enjoy doing and sometimes it’s tedious, but there’s always lots of it. My favourite tasks are the ones which involve editing other people’s words to make sure they make sense. I think I would have loved to have been a book editor. Maybe in my next life…

Being at home with lots of time on your hands means that you have to be very deliberate about your choices. I think this is what is trendily known as being intentional. It strikes me that living an intentional life requires a lot of effort and is intellectually demanding. You have to choose between activities that help you make progress and those that are just using up the hours until you’re allowed to have a glass of wine or watch that new show on Netflix.

You have to avoid going down rabbit holes like reading reviews of every mattress-in-a-box that’s currently on the market and downloading sample chapters of every new bestseller that’s being released in May, many of which you have no desire to read.

It means actually reading the books you were planning to read when you had the time. Yes, that time is now folks, so get reading, but it also means taking the time to rest and reflect on what to do for the rest of your life which is very tiring, I can tell you.

If you are working from home or retired, on leave, or between jobs, I hope you are doing well. Maybe you are trying some new things or just trying to survive as best you can. Whatever your situation, stay safe.

*The concept of the sabbatical is based on the Biblical practice of shmita, which is related to agriculture. According to Leviticus 25, Jews in the Land of Israel must take a year-long break from working the fields every seven years. A “sabbatical” has come to mean an extended absence in the career of an individual to fulfill some goal, e.g., writing a book or travelling extensively for research. https://en.wikipedia.org/wiki/Sabbatical

Editing is a gift to your readers

Editing is a gift to your readers

My plan to do more writing during my six months off has been going quite well. Some days I’m quite productive while others are spent procrastinating by doing avoidance activities such as ironing and cleaning out cupboards.

I love the peace and quiet, but sometimes I feel quite restless. It’s not that I particularly want to go anywhere, I just miss the structure that being at work gives your day. I’m also missing the learning aspects of being at work, so I’ve been entertaining myself by doing an online course in non-fiction writing. It’s a free course on Teachable led by an instructor who is really quite arrogant and rude to his colleagues. I couldn’t bear to work with someone like that, but he does seem to know what he’s talking about. He’s had four books on the New York Times bestseller list, so who am I to criticise?

I’m learning quite a lot. I’m about halfway through, and it’s usually at about this point that I get bored and/or find some kind of excuse to avoid doing the hard graft. Most of the content is delivered as pre-recorded webinars but they are often quite drawn out and repetitious which I find frustrating. My editing background makes me want to snip out the parts where they go off topic or just start waffling on about nothing.

Yesterday I discovered that you can play the videos at double speed which makes it a bit easier to get through the content. I find it easy to listen to audio at a fast speed and still understand what they are saying.

Even though I’m very critical of other people who find it hard to get to the point, it’s something that I know I’m also guilty of. Often this is because I don’t know what point I’m trying to make until I’ve got something down on paper.

Many writers claim that they write to make sense of what they are thinking. The very act of putting something down on paper forces you to get to the nitty gritty of what you are trying to say, but sometimes you have to approach it from a few different angles before it becomes clear, even to yourself. I guess that’s where editing comes in. You should never be afraid to edit out extraneous material, no matter how hard it was to get those sentences out of your brain and down on paper.

When I was working, I was often the recipient of very long emails (brain dumps) where people just put all their thoughts down without any thought for the reader. It always reminded me of that old adage “I would have made this shorter if I’d had more time”. I guess they figured that their time was more valuable than mine, or that I might really appreciate knowing all the details of how they arrived at their final position. Usually I didn’t really care that much, I just wanted to know what they wanted me to do. Cut to the chase! Sometimes the backstory is relevant, but you need to be judicious about which details add value and which are just fluff or a description of your thought processes. This can be hard if you’re not used to editing your work.

If at all possible, I recommend not pressing send on your email straight away or running it past another reader to make sure it makes sense. We used to do this all the time at work and it’s really helpful. A little bit of time gives you perspective.

My point is not to get too precious about your words. If you care about your reader (and you should definitely care) then take some time with everything you write to consider who will be reading it and what it is that you are really trying to say.

Please don’t send me your chain letter

Please don’t send me your chain letter

I was ranting to my husband this morning about all the “tasks” being assigned on FaceBook whereby people are asked to post pictures of their favourite albums or book covers WITHOUT ANY EXPLANATION!

I was annoyed because I couldn’t understand how posting a picture of a book you loved, but not telling me why you loved it, doesn’t tell me very much about who you are and what you like to read. It’s a bit like going to book group and then not being allowed to talk about the book.

My husband gently explained that the requirement to post without comment was designed to lower the entry barrier so that people could participate without getting too anxious or feeling judged about their choices. He said it takes a lot of confidence to express your feelings and opinions and the ‘rule’ about not making comments makes it easier for people to join in.

“It’s all right for you and your family” he said. “You can all write, and heaven knows you all have opinions and aren’t afraid to share them”. Too true. We all have a lot to say and we aren’t backward in coming forward, as my mother used to say.

Chastened, I’ve had to change my stance on this FaceBook phenomena.

A friend has tagged me to share five of my favourite books and I can’t wait to do just that. I did complain about not being able to make any comments, but she said I could do whatever I liked, which is good because I’m not very good at conforming to rules.

I thought briefly about sharing the titles of books that I’d like to read, rather than books I’d actually read, just to make it more interesting, but that might confuse people so I’ll try to stick to the rules as much as I can. If you’d like to know which books I recommend, there’s a list here.

On the other hand, I have yet to be convinced about the value or worth of all these email chain letters that are going around. If you aren’t familiar with these, then let me explain that they usually ask you to share something with a person you’ve never met and then send the request on to 20 of your friends to share with 20 of their friends. The idea is that you’ll get a number of recipes, inspirational quotes or poems from people that you’ve never met. It’s a bit like pyramid selling without the selling.

 I thought I was the only person who dislikes chain letters, but it turns out that I’m not.

My friend said that she had received one about sending inspirational quotes to support and empower women, but she didn’t understand quite what she was supposed to do (the instructions weren’t very clear) so instead of feeling good about herself she said she felt stupid and uninspired.

Nothing is more disempowering that feeling dumb.

Another friend chipped in and said that she loved the idea of supporting other women, but she didn’t like the vaguely threatening tone of the email or the time limits. She also said she felt bad for women who don’t actually have 20 friends. What if you only have five friends?

Chain letters often contain high levels of emotional blackmail. If you don’t send the email on you will “break the chain” (be a bad person) or you’ll suffer some kind of bad luck.

The chain letter craze started in the USA in the late 19th Century and often involved people distributing cures for various ailments or asking for small amounts of money.

It may surprise you to know that chain letters asking for money (even small amounts) or any kind of valuable goods are illegal in the United States and were banned in Queensland in 1935. The other states of Australia thought that they were a craze that would die out naturally, with one prominent NSW Police Officer stating, “there’s a fool born every minute but there’s a limit to the credulity of the public”. I often wonder about this given that people still seem to feel obliged to send chain letters on, even when they don’t want to.

I’m not suggesting that a recipe swapping chain letter is by any means illegal, but they can be annoying (especially if you get the same one three times) so please don’t send them to me.

I think the intention behind empowering women with inspirational quotes is lovely, so if you feel like sharing some love, just send a nice email to your (five or more) friends. They don’t have to be women. I’m sure they will appreciate that you are thinking about them.

Alternatively, just put your nice inspirational quote on FB or Instagram and share it with the world.

Searching for a good night’s sleep

Searching for a good night’s sleep

I’m sure I’m not the only person who’s been having trouble sleeping lately.

I fall asleep easily enough, but I often wake in the middle of the night and work myself up into a state of anxiety about everything that’s been happening. I go down a rabbit hole of imagining what bad things might happen to family and to the world in general. This is weird because I’m normally a very positive person.

Ironically, my anxiety is often made worse by worrying about how much sleep I’m NOT getting. I wake up, look at the clock and do a quick calculation about the number of hours until I need to be getting out of bed and doing something productive and start freaking out because everyone knows that we need seven or eight hours a night, right?

Well wrong, apparently.

Although it’s a commonly held belief that you need eight hours of sleep every night, there’s no real evidence to support this, and when you think about it, it doesn’t make sense that we would all need the same amount of sleep, or that we need exactly the same amount of sleep every night.

It’s much more likely that we would need different amounts of sleep depending on the amount of exercise we’ve been doing, how old we are, how tired we are, and whether the kids have been keeping us up all night.

I listened to an interesting podcast the other night (when I wasn’t sleeping) on Insomnia Myths and Misconceptions, presented by psychologist Nick Wignall, in conversation with sleep physician Dr Daniel Erichsen, and they had some interesting things to say.

The idea that you need eight hours sleep for optimum health and productivity is based on a study where ‘good’ sleepers (people who say that they wake up well-rested) claimed that they usually sleep for eight hours a night. Scientific studies of these same people indicated that they actually sleep for about seven hours a night, but of course it varies from person to person. So the eight hours a night rule is really just what people thought was a good number of hours, rather than being based on fact. But the focus of the podcast was on what causes insomnia and this is the bit that I found interesting. According to Nick and Daniel…

The biggest cause of insomnia is worrying about not sleeping.

In other words, it’s your anxiety about not sleeping that is causing most of the problems. It’s not the cup of coffee that you had, or the movie you watched on your iPad. It’s worrying that these are going to impact on your sleep. As soon as you start fretting about being awake, you are virtually guaranteeing that you’ll find it hard to get back to sleep.

You also need to stop worrying about waking up during the night. It’s perfectly normal to wake during the night, especially as you get older. In the olden days (prior to the industrial revolution) it was normal for people to have two sleeps every night. They would go to bed early and then wake up in the early hours of the morning and spend a couple of hours talking, playing games, even visiting friends, before heading back to bed for a few more hours sleep. The invention of electric lights in the late 19th Century made it possible for people to stay up later and it became the norm for people to expect to sleep in one continuous stretch.

It was around this time that someone invented the term ‘insomnia’. This caused an explosion of potions and pills to help people get to sleep and stay asleep. It was inferred that there was something wrong if you woke up in the middle of the night, when previously this hadn’t been seen as a problem.

In his book “Why can’t we sleep” Darian Leader says that sleep has become a commodity that’s worth billions of dollars. Not only do we have a myriad of medications, there’s the mattress industry, smart watches to track your sleep cycles, and a host of books on sleep science. It’s a big business that relies on people being anxious about their sleep.

So, where does this leave you if you are having trouble sleeping because you are worried about your business going down the spout, or other very real possibilities?

I’m not sure of the answer to this, but I try to distract myself by listening to funny podcasts (try Elis James and John Robins or No such thing as a fish) or by listening to music. It doesn’t block the swirling thoughts entirely, but it reduces my level of anxiety a few notches, and eventually I find myself dropping off again. I try really hard to convince myself that even though I’m not sleeping, that’s ok. Having children has taught me that you can function reasonably well on a surprisingly small amount of sleep.

If this fails, I try to imagine what I’d do with a million dollars or other favourite scenarios. You may have your own version of this. It might be designing the house of your dreams, writing a book, or inventing something brilliant. Do whatever works, but don’t focus on what the time is or how long you’ve been awake.

Everyone is understandably stressed and anxious about what the next few months will bring, so rather than stress too much about things you can’t control, be kind to yourself and get some rest when you can.

Best wishes from me to you

xxx

Give us our daily bread

Give us our daily bread

The smell of baking bread is wafting through the house and I can’t think of anything more appealing.

Like many people, my husband has taken to baking bread in earnest. There’s a passion and a purpose now, he’s not just a dilettante. The sour dough starter is bubbling away in the granny flat (it even has its own room) and gets fed as regularly as our faithful dogs.

He’s made bread before, but this time he’s serious.

It all started well before the lockdown. The local baker went bankrupt and the cake shop down the road doesn’t make bread, so he decided that we should make our own. Or rather, that he would make it. I don’t really do anything except eat it.

And what a wonderful decision it’s been. Good for the soul, bad for the waistline, but who cares.

Each loaf probably costs a small fortune compared to supermarket bread. There’s no flour at the grocery store so we are buying 100% organic flour from the speciality food store, but there’s nothing like home baked bread. Your mouth waters in anticipation of that first crunchy bite and I’m sure the love and care that goes into it makes it extra good for you. At least I like to think so.

It makes me wonder what other simple pleasures people are discovering (or re-discovering) in this time of staying in. Apparently the local hardware store is selling out of seedlings as soon as they arrive, and there’s been a resurgence of interest in knitting and other handicrafts. Board games are back in vogue. Next we know, people will be reading more books.

A lot of people are saying that things will never be the same again and maybe that’s a good thing. Teachers, nurses and medical staff are the new heroes. Being kind to one another is obligatory.

My friend Megan has just had her first grandchild. She was able to hold her little granddaughter just once, and now relies on regular updates via social media, but she told me that the new parents have never been so happy. They are both home from work and there are no distractions and no visitors. They can focus on their new baby and on one another. It’s an extraordinary opportunity for them to bond with their child. It makes me wonder whether there will be a new way of thinking about parenting, once this is all over.

I know that you might find this overly positive when many people have lost their jobs or are worried about their physical safety or mental well-being, but I hope that at least for some of you, these weird and unusual times are providing you with the opportunity to reflect on what matters, and how you spend your days.

Keep well and stay safe xxx

Words are not enough

Words are not enough

Well here I am in the first week of my six months long service leave. I’ve made quite a few grand promises (to myself and others) about the things I was planning to do whilst on leave, but when I booked the time off, I had no idea that I would actually be at home full-time, every single day.

My plan was to swim regularly at the pool, pick up some more exercise classes, and meet friends for coffee. Some of these have been put on hold or are happening virtually, but I’m not complaining. I feel lucky to have a comfortable home and a loving husband. So many people are under so much strain and I really feel for them.

Being stuck at home means that some of the other things I was planning to tackle are simply unavoidable. I’ve got no real excuse for not writing more, and I can’t really worm my way out of weeding the horribly overgrown garden. Nor can I avoid sorting through all the paperwork that’s accumulated in my office. There’s old teaching material, tax returns from the last 12 years and hundreds of old photos. It could realistically take me six months just to sort through all these accumulated memories.

I hate sorting through old photos. It makes me unbearably sad to see people (and pets) I’ve loved and lost. Even photos of my children make me feel teary. They look so sweet and innocent and I can’t bear the idea of them being hurt by anyone.

I’m often regarded as unsentimental by my family. Little do they know that this is often just a cover for being overwhelmed with emotion.

My mother (who would have been 91 today) was a master at not showing her emotions but those who knew her realised that this was just a way of covering up feelings that she couldn’t express or deal with very well. Things often went unsaid but we always knew that she cared about us. The fact that she loved us was evident in the food she made, the neatly made bed with a vase of freshly picked flowers, the little note that arrived in the mail just when you were feeling all alone. She would often arrive and do all your ironing, even though she hated ironing.

So in these trying times, perhaps we should use this time to let people know that we care about them. You don’t necessarily need to use words.